Baggage Fee Update – Receipt

The receipt requirement for Airfare baggage fees has been increased from $25 to $30. No receipt is required for a baggage fee that is $30 or less. Here is list of current receipt requirements [from this support doc]. All required supporting documentation must be attached electronically to the expense reimbursement.  Electronic receipts must be clear and legible. Efforts must be made to redact any sensitive information from receipts in order to comply with HIPAA and campus privacy policy. Receipts are always required for:

• Airfare
• Lodging
• Vehicle Rentals
• Gasoline for vehicle rentals
• Fleet vehicle rentals
• Long-distance train or bus fares
• Hosted meals/events
• Currency processing/foreign transaction fees
• Internet for business use while in travel status
• All non-travel purchases

Receipts are required when the expense exceeds $25 for:

• Local transportation (taxi, limo, bus, rail, etc.)
• Tolls

Receipts are required when the expense exceeds $30 for:

• Baggage and seat fees

Receipts are never required for individual meals which are reimbursed as a meal per diem. Receipts are always required for travel expenses paid on the Purchasing Card and should be retained with Purchasing Card supporting documentation.