How to Enter COVID-19 Leave

UW–Madison is providing COVID-19 leave to employees who are affected by the COVID-19 pandemic, however, team members must enter it correctly in order to receive this emergency paid leave. COVID-19 Leave needs to be reported through Timesheet during the bi-weekly payroll dates – which are different deadlines that Academic Staff members are not accustomed to. Paula Gates will send out reminder emails. COVID-19 Leave needs to be reported through Timesheet during the bi-weekly payroll dates below. Timesheet lockouts occur 2 days after the bi-weekly end dates. Paula and/or Ann can enter after the lock-out period if necessary. All other leave is entered as usual.
  • April A: COVID-19 Leave should be entered between 3/29/20 to 4/11/20
  • April B: COVID-19 Leave should be entered between 4/12/20 to 4/25/20
  • May A: COVID-19 Leave should be entered between 4/26/20 to 5/9/20
  • May B: COVID-19 Leave should be entered between 5/10/20 to 5/23/20
UW–Madison is providing COVID-19 leave to employees who are affected by the COVID-19 pandemic in the following ways:
  • Employees who are directed not to report to work, who cannot work remotely, and whose work is deemed non-essential
  • Employees who cannot work because of COVID-19 issues including self-quarantine, self-isolation, illness, care of an immediate family member, or child/elder care due to school/day care closures
See the COVID-19 Pandemic Employee Work Location and Leave Policy for details, and contact your local human resources professional or your supervisor if you have any questions.   How to enter COVID-19 emergency leave You must enter any COVID-19 leave correctly in order to receive this emergency paid leave. Please refer to the instructions below and online on how to enter COVID-19 leave.
  • MyUW Portal
  • Time and Absence Module
  • “Timesheet” icon
  • Select Time/Absence Code from dropdown menu (EMGPY-COVID Emergency Leave-Monthly
  • Enter the Quantity (8 or 4)