Deadline to use vacation carryover extended to October 9 [Academic/Limited]
Academic Staff and Limited Appointees with 12-month appointments will now have until Oct. 9, 2021, to use their carried-over vacation hours.
The extension from the original June 30 to October 9 deadline is based on the concerns shared with UW–Madison leadership about the challenges presented by the June 30 deadline to use vacation carryover. The campus wants to ensure employees have sufficient time to use their vacation hours and will not end up losing this earned time. Many employees also continue to be engaged in pandemic-related work or other time-sensitive activities that could be negatively impacted by lengthy employee absences during the next three months. In addition, units could have difficulties achieving their work objectives with so many employees trying to use their earned leave by June 30.
This one-time extension, which is spelled out in the COVID-19 Pandemic Leave Policy, is intended to ease the burdens of the June 30 deadline on units, supervisors, and employees. We want to ensure that employees can take the time off they have earned and tend to their well-being.
Personal holiday hours must still be used by the June 30, 2021, deadline. This extension of the vacation carryover deadline does not apply to University Staff, who must use their vacation carryover and personal holiday hours by Dec. 31, 2021.
Please note that there will be no further extensions of the deadlines to use earned leave. Going forward, the existing UW–Madison policies for paid vacation and personal and legal holidays will apply.
October 9 was chosen as the new deadline because it is the end of a biweekly pay period. As previously announced, all employees who are currently paid monthly will be moving to a biweekly pay schedule beginning in July 2021. More information about this change can be found on the web page for Single Payroll.
Leave balances can be found under “Time and Absence” in MyUW. If you wish to verify your leave balances and the corresponding deadlines, please contact the human resources department in your school, college, or division.