There have been several updates to UW–Madison policies that went into effect July 1, 2022. See below to learn more about the updates.
Policy UW-3039, Hosted MealsUW–Madison Hosted Meal Limit Increases
In response to rising costs, inflation, and a rapidly changing restaurant industry, UW-System has recognized the need to update our meal limits. The hosted meal limit structure is slightly different; previously, the categories were in-state and out-of-state meals, but now we have these three categories:
Expense
Within Wisconsin
All Other Continental US
All Other Locations – Including International
Breakfast
$20
$23
$35
Lunch
$21
$24
$40
Dinner
$35
$43
$60
Refreshments/Break
$12
$15
$20
Please note that Hawaii and Alaska are considered part of “All Other Locations – Including International.”
Refreshment break per person maximums have been increased and are now broken out based on the location of the event (previously they were limited to one standard per person amount across the board).
Policy UW-3016, Air Travel
The Associated Fees section of Policy UW-3016, Air Travel, will be updated to reflect that additional fees associated with booking a coach/economy aisle, window, or exit row seat are payable/reimbursable at any time, and are no longer limited to purchases at check-in and at the gate.
Aisle, Window, or Exit Row Fees: Additional fees associated with booking a coach/economy aisle, window, or exit row seat at check-in or at the gate are payable/reimbursable. This is not to be confused with fare class upgrades to economy plus/economy comfort, which are typically not allowed.
Policy UW-3019, Vehicle Use/Rental
Effective July 1, 2022 – the IRS Standard Mileage rate will increase to 62.5 cents per mile, up 4 cents from the rate effective at the start of the year. The turndown rate (for campuses that utilize it) will increase to 40.5 cents per mile. No change in the motorcycle rate will occur.
For more information, view the announcement on the IRS website.
Table 1. Personal vehicle mileage reimbursement rate
Type of Vehicle
Standard Rate (as of 7/1/22)
Standard Rate (as of 1/1/22)
Turndown Rate (as of 7/1/22)
Turndown Rate (as of 1/1/22)
Automobile
$0.625
$0.585
$0.405
$0.375
Motorcycle
$0.54
$0.54
N/A
N/A
If you have any questions about any of these policy updates, please contract Kelly Layton (kelly.layton@wisc.edu).