Policy Update to Paid Leave – Reduced Time to Exchange Leave

Effective 12/3/25, the UW–Madison Sick, Vacation, and Personal and Legal Holidays policies were updated to reflect a change in the administration of paid leave. Moving forward, any exchanges to the paid leave types mentioned above must be completed by the end of the second pay period following the absence, or before the end of the fiscal year, whichever is sooner. Changes to leave outside of the deadlines may be permitted if the changes are associated with a Worker’s Compensation or disability claim. Example: Suzy used 8 hours of sick leave on December 30, 2025.  If Suzy later decides she wanted to use vacation time instead of sick leave for December 30^th, she has until February 7, 2026 to request the change. This change has been made at the Universities of Wisconsin level and will be implemented across all campuses. Please review the following policies for additional detail. If you have any questions, please reach out to Paula Gates or Ann Bradshaw. UW-5050: Personal and Legal Holidays UW-5051: Sick Leave UW-5052: Vacation