DEM Shared Services has launched a purchasing request form to make it easier to submit requests for conference registrations, event food, office supplies, swag, and other common purchases. The form walks you through the required steps and documentation by category, so we can fulfill your request without the back-and-forth.

Before you submit a request, please make sure:

• You’ve reviewed the latest DEM travel guidance, if your purchase is travel-related. 
• Approvals are in place. Written Director approval is no longer required for travel or conference attendance. However any/all purchases should be permissible or approved according to your Office’s guidance before a request is submitted. When we receive your form, we assume approval has already been obtained and will move forward accordingly.
• You’ve checked for early bird rates and registration deadlines. Many conferences offer significantly reduced registration fees for early sign-ups. Please review registration timelines before submitting so we can take advantage of any savings — and give us enough lead time to process your request before deadlines pass.

Frequent travelers: consider a Corporate Card

If travel and conference attendance are a regular part of your role, a Corporate Card may be worth exploring. Cardholders can pay registration fees and travel expenses directly, then submit claims through Workday for reimbursement to U.S. Bank. The card also includes VISA travel benefits such as travel and emergency assistance services and auto rental collision damage waivers. Learn more at the UW–Madison Shared Liability Card page.

Have questions? Join us for office hours.

Shared Services will hold two drop-in sessions via Teams in August to answer any questions you may have about purchasing or other shared services processes. Look out for calendar invitations with Teams links for the following times. 

• Thursday, August 13 from 2 pm – 3 pm
• Tuesday, August 25 from 12 pm – 1 pm