This information replaces the travel guidance Jeremy Traska issued on June 27, 2025 via email, titled “DEM Travel Guidance for FY26+.” This new guidance takes effect on July 1, 2026.

What Is Travel?

• “Travel” refers to transportation (e.g., mileage, bus fare, airfare), lodging, and per diem expenses incurred in addition to a registration fee.
• Travel is governed by the University-Sponsored Travel Policy and related UW–Madison travel policies.

DEM recognizes three types of travel: Essential, Business, and Professional Development.

Types of Travel

Essential Travel: University travel that, if not undertaken, would directly and negatively impact the division’s enrollment strategy to attract, enroll, support, and graduate the most talented students. Examples include, but not limited to:

• Recruitment and yield activities
• Outreach activities

Business Travel: University travel necessary to uphold a commitment or travel deemed critical to advocating for the best interests of UW–Madison and maintaining the university’s reputation. Examples include, but not limited to:

• Board meetings
• Committee meetings
• Presentations or panels
• Big Ten Academic Alliance meetings

Professional Development Travel: University travel that supports the development of team members by advancing their knowledge, skills, abilities, and professional networks in ways that benefit the university and help DEM achieve its mission. Examples include, but not limited to:

• Conferences (local, state, regional, national)
• Workshops
• Compliance-related trainings
• Leadership or skill‑building institutes

Additional Approval Requirements: Business and Professional Development travel outside the lower 48 states—including Hawaii, Alaska, U.S. territories (e.g., Puerto Rico), and any international destination—requires prior approval from Cori Splain.

Accountability

Directors are responsible for ensuring that all travel in their unit, including their own:

• Aligns with unit, divisional, and institutional mission and priorities
• Uses funds strategically and responsibly
• Supports team member development in a fiscally appropriate manner
• Aligns with the unit’s approved budget