Team members may be eligible to bank unused Vacation/Carryover Vacation into a Paid Leave Bank (formerly known as ALRA) or to receive cash payouts (for eligible University Staff only). Banking of leave comes from the team member ’s Vacation Carryover or Vacation balances on June 30, 2025. 

More information can be found in the UW–Madison Vacation policy. 

Eligible team members will be alerted via Announcement Tile in Workday 

Please follow these KB instructions: Entering Banked Leave Election – Employee. 

Academic Staff and Limited Term Employee Eligibility for Banked Leave (formerly ALRA) : 

Faculty, Academic Staff and Limited employees with a 12-month appointment are eligible to bank unused Vacation and Vacation Carryover into their Paid Leave Bank (formerly known as ALRA) if they have completed 10+ years continuous service or more or  120 months in service by June 30, 2025. 

• Team members become eligible to bank up to 40 hours beginning with the 10 th fiscal year of continuous service 
• Team members become eligible to bank up to 80 hours beginning with the 25 th fiscal year of continuous service 

University Staff Exempt Eligibility for Banked Leave and/or a Cash Payout : 

University Staff Exempt employees are eligible to bank unused Vacation and Vacation Carryover into their Paid Leave Bank and/or receive a vacation cash payout based on years of continuous service, appointment percentage and FLSA (Fair Labor Standards Act) status. If a team member ’s anniversary date falls in the middle of the year, the employee is eligible to either bank and/or receive a cash payout, prorated for the fiscal year (July 1-June 30). 

Years of Service	Full-Time University Staff-Nonexempt	Full-Time University Staff-Supervisors (Exempt and Nonexempt)
0 to 5 years	0 hours	0 hours
5+ to 10 years	0 hours	40 hours
10+ to 15 years	40 hours	40 hours
15+ to 20 years	40 hours	80 hours
20+ to 25 years	80 hours	120 hours
25+ years	120 hours	120 hours
Earn < 160 hours of vacation and have accrued at least 520 hours of sick leave	40 hours	40 hours

Deadlines : 

Banked leave conversion entries for fiscal year 2026 should be entered between now and September 30, 2026. Hours elected to be banked will first be deducted from Vacation Carryover balances. Please note that OHR does not process banked leave after the deadline.