DEM Recruitment Checklist
The entire DEM team plays a critical part in the successful recruitment and selection of quality talent within the Division. This checklist is intended to provide a high-level overview of what should be expected throughout the process either when serving directly on a Recruitment Committee or supporting as a Recruitment Collaborator. If there are any questions on what to expect in a DEM recruitment process, contact DEM HR or your Hiring Administrator (if applicable).
Pre-Recruitment: Planning, Approval, and Posting
Submit Position Review
All DEM roles go through a final review prior to beginning recruitment efforts. This review is part 1 of the Position Review & Recruitment Request form and solidifies funding sources as well as ensures alignment with strategic priorities. Contact your DEM HR Representative to submit Part 1: Position Review Form.
Responsible Parties: Director or Director-designee
Gather Required Recruitment Details
Recruitment details are required components of a recruitment process, including: recruitment dates, position start date, supervision details, posted salary range, as well as the Standard Job Description (w/ Duty Percentages & Tasks).
Responsible Party: Hiring Manager
Prepare Qualifications & Eligibility
Key eligibility details including any salary or degree qualifiers, work modality, drivers license requirement, as well as established qualifications are required. DEM seeks to leverage a knowledge, skills, and abilities (KSA) approach when establishing any required or preferred qualifications.
Responsible Parties: Hiring Manager
Establish Recruitment Efforts Plan
A detailed recruitment efforts plan identifies key recruitment strategies to ensure efforts are taken to recruit the most talented individuals to all DEM roles. A job summary is also required, which is visible to those viewing the job and is intended to showcase more detail about the position.
Responsible Party: Hiring Manager
Build Recruitment Committee
DEM encourages that Recruitment Committees are actively engaged in the recruitment efforts. Follow the DEM Recruitment Committee Standards when forming a Recruitment Committee.
Responsible Parties: Hiring Manager and/or Recruitment Committee Chair
Submit Recruitment Request
The recruitment request is part 2 of the Position Review & Recruitment Request form and collects required information to initiate a recruitment with the Office of Human Resources. Notify your DEM HR Representative once you’ve completed the Part 2: Recruitment Request Form.
Responsible Party: Hiring Manager
Recruitment
Participate in the Recruitment of Talent
An important role of the Recruitment Committee as well as all team members across DEM is to be actively engaged in recruitment strategies and activities. Recruitment Committees are expected to be familiar with the recruitment strategies and participate in recruitment efforts whenever possible.
Responsible Parties: All
Review
Recruitment Committee Kickoff Meeting
A Recruitment Committee kickoff meeting occurs with DEM HR and the Hiring Manager to provide the full committee an overview of the recruitment process, discuss roles and expectations, as well as for the Hiring Manager to share the charge of the Recruitment Committee. This meeting is required prior to applications being released for committee review.
Responsible Parties: Hiring Manager & Recruitment Committee Chair
Establish Recruitment Criteria & Benchmarks
Search criteria are required to be submitted for documentation to DEM HR prior to applications being released for committee review. The Recruitment Chair should work with DEM HR to solidify this criteria.
Responsible Party: Recruitment Committee Chair
Selection
Interview Planning
Interview questions should be created and documented prior to the first interview. DEM encourages full Recruitment Committee involvement in the creation of interview questions. All interview details should be solidified with the Recruitment Committee including modality, type of interview, interview schedule, etc.
Responsible Parties: Recruitment Committee Chair & Recruitment Committee Members
Follow Applicant Experience Standards
DEM has established Applicant Experience Standards to ensure an inclusive, welcoming, and responsive experience for all candidates. The Recruitment Committee Chair should ensure all standards are met by their committee.
Responsible Party: Recruitment Committee Chair
Follow Hiring Decision Standards
DEM as established Hiring Decision Standards to ensure we’re able to successfully recruit our top candidates. The Hiring Manager should follow these standards and work closely with DEM HR as-needed.
Responsible Party: Hiring Manager
Submit Required Documentation
Documentation is required to be archived by DEM HR upon the completion of all recruitments. A list of required documents can be found here (coming soon).
Responsible Party: Recruitment Committee Chair
Refer Talent via Talent Referral Program
Complete a referral for any strong candidates who stood out throughout the process, but were not ultimately selected. All referrals will be kept informed of future DEM Recruitments.
Responsible Party: Recruitment Committee Chair