September 30, 2023, Deadline for Annual Banked Leave Conversion (formerly ALRA) for Academic and Limited Staff
Academic staff and limited employees with a 12-month appointment are eligible to bank unused vacation and vacation carryover into their Banked Leave, formerly known as Annual Leave Reserve Account (ALRA), if they have completed 10+ years of continuous service (https://kb.wisc.edu/ohr/policies/page.php?id=53399) or more or at least 120 months in service by June 30, 2023. Any hours placed in a team member’s Banked Leave account do not expire and can be used at any time or paid out upon termination or retirement.
Banking of leave comes from the team member’s vacation carryover or vacation balance on June 30, 2023. Check your Months in Services and Banked Leave Conversion Eligibility in your MyUW Absence Balances tab.
Employee Self Service:
You are able to enter your leave conversion through ESS similar to entering leave. When the conversion is submitted it will auto-approve and process as long as you qualify and have the hours available to convert. If more hours are entered than are available an error message will appear.
- Team members should select a date on or after 7/1/23 to enter their banked leave conversion
- Team members should select a conversion date that they are not entering leave takes
- Team members become eligible to bank up to 40 hours beginning with the 10th fiscal year of continuous service
- Team members become eligible to bank up to 80 hours beginning with the 25th fiscal year of continuous service
- Examples:
- If an employee is hired June 29, 2013, they will have 10 years of service on June 28, 2023. They are eligible to elect banked leave for the first time on July 1, 2023.
- If an employee is hired July 5, 2013, they will reach 10 years of service on July 4, 2023. They will become eligible to first bank leave on July 1, 2024.